Notes

Chat: Matias <> Ed

Mon, 23 Feb 26 · ed@iasv.co

Personal Updates

Ed’s surgery went very well
- Outpatient procedure, already home
- Hospital provided cooked meals for recovery period
- Kids being exceptionally helpful with mom in wheelchair
- Managing childcare this week while partner recovers
Matias in South Florida for 3 days
- Attending Florida Venture Capital Conference (Florida Venture Forum)
- Driving down this morning, staying until Wednesday afternoon

Conference & Investment Strategy

Conference focus on growth-stage deals
- Too early stage for Codetect investment opportunities
- Networking with Central Florida VC funds who recommended event
- Validating venture studio thesis
- Building connections in South Florida investment scene (more capital than Central Florida)
Scale to Miami application
- $300,000 funding opportunity if accepted
- Deadline was last week
- Using their downtown co-working space this week
- Final decision pending

Operations Role Discussion

Matias highly interested in operational role opportunity
- Sees synergy with long-term goal of running own fund/venture studio
- Values learning experience and knowledge acquisition
- Open to exploring side deals with accounting firm
Ed’s primary concern: commitment longevity
- Worried about Matias leaving when funding comes through for his ventures
- Previous person did good organizational work but limited capacity
- Role involves detail-oriented work, not overly time-consuming

Entity Structure & Tax Season

6 total entities to manage (not 11 as initially thought)
- 3 entities in new fund
- 2 entities in battery fund
- 1 SPV (standalone LLC)
SPV complications
- Previous management company went out of business
- Left with fines, late fees, state correspondence issues
VC Lab filing mistakes
- Poor guidance on California LLC filings
- VC Lab now acknowledging errors and offering fee assistance package
Tax season workload expected February-April

Work Arrangement Feasibility

Matias confident about managing part-time nature
Expects heavier initial weeks for setup and familiarization
Most work involves coordination with accountants rather than direct execution
Role primarily organizational with established processes

Chat with meeting transcript: https://notes.granola.ai/t/a8555334-def0-4ffc-8d1e-3cba10a80c54-00best9l

Full Transcript

Meeting Title: Chat: Matias <> Ed
Date: Feb 23
Meeting participants: Ed

Transcript:

Me: Here,
Them: Morning. Okay. Is it?
Me: One second. I think I'm
Them: Everything everything good at home? Everything work out on the surgery stuff.
Me: Oh, yeah. Surgery went really well. You know, the the you have a a guess. You wanna admit your Fadim notetaker? Okay. No. The surgery went super well. You know, my burrito was you know, already at home. It was just an outpatient surgery. But the hospital was really kind. They didn't know that they even did that for for outpatient. They already sent her home with, like, a nice cooked meal for, like, the two days and and things like that. Her mom had a lot of support and and we had the kids this week, which yeah, wasn't the easiest, but the the kids were also super helpful. And I mean, because their mom is is now in a, you know, in a wheelchair, they're they've been more helpful than than ever in, like, getting their room clean and just, you helping doing the dishes and stuff like that. So that that was a lot easier than I had foreseen. So it's going well. But I'm I'm now in South Florida for the next three days. I had a conference here, so I I was driving up down here this morning. And it's the the Florida Venture Forum puts together the the Florida Venture Capital Conference. So I'm here from, yeah, tonight until, like, late afternoon on Wednesday.
Them: Cool.
Me: There's some interesting
Them: What what are your, what are you trying what do you what's what's your, agenda? What are trying to what are you trying to achieve?
Me: Yeah. No. I I had already, like, I had already booked it a long time ago when we were at the FAU Tech Runway. I know a couple of the VC funds from from Central Florida that told me that this is basically the best conference in town in in the entire state. So I'm I'm just, you know, meeting some faces, It's it's more gears toward growth stage deals. So they're definitely too that they're that we're definitely too early for them in terms of, you know, investment for actually Codetect. But I'm not only trying to get validation in terms of are the thesis for the venture view venture studio and understanding getting more involved in this in the South Florida investment scene because there's a lot more money here. Than in the Central Florida one. Yeah. That's that's that's basically it. And and got we were we applied to something called scale to Miami, which is an that gives you $300,000 if we get in. So I'm I'm here in their co working space, downtown. So I came by and met the guys. Got a tour of the space. Like, the the the final decision is not yet out. We just like, the deadline was last week. They were kind enough to let me use the office for the entire week.
Them: Nice.
Me: But yeah. So, yeah, thanks for taking the time, and and
Them: Nice.
Me: you know, being flexible. I know you're in Hawaii, and you're probably still enjoying the the next couple days.
Them: Zwei, Yeah. It's it's early here. It's pouring rain. Well, actually, it's
Me: It's raining?
Them: kind of on and off as Hawaii yet. Yeah. It's been, you know, it's
Me: Yeah.
Them: it's, you know, I'll show you. It's very wavy. It's very wavy this morning. Hold on.
Me: Are you a starter for?
Them: No. I'm disgusted.
Me: Do any sports at all or no? Not really.
Them: I, you know, I used to play I I to play in the book when I was kidding. No. I know. Believe asked what
Me: So you're you're you're walking away when you walk a little bit for Draco. So
Them: I swim. I do I play tennis. I picked up tennis just a couple years ago, so I love that. That's the fun. So you know, I played a lot of baseball, a lot of softball.
Me: Ya,
Them: Did gymnastics for a while.
Me: Aqui da Jonas aqui.
Them: A number of years.
Me: Yeah. My thing was just soccer. I mean, I've always been a soccer player.
Them: Yeah. Yeah. Soccer is, like,
Me: I've seen
Them: yeah. My kids are deep into it. We're deep into it.
Me: I've been a bit rusty. I I in the beginning of last year, January, I fell on my wrists, and then I had to do surgery. And everything. So I haven't really been playing ever since. So more than a year now that haven't been touched the ball, other than kicking it to to the eight year old that I have. Right? But anyways, so
Them: It's a great sport. It's a great sport.
Me: yeah. Yeah. But anyways, I've this I I think this is mostly focused Although, I I still need to put the Macombie deals on Notion, and I'll do that before the meeting tomorrow.
Them: Yep.
Me: But today, I really wanted to focus more on the operationals role that that you all offered and I wanna clarify. I'm I'm super interested. I I think that's you know, it's a great opportunity to have me involved to get some money into in in in the operationals role, but also it's an area that I'm deeply interested in learning more about. Right? Down the line, I wanna run my own fund or a venture studio. I think that there's synergies that we can we can work together around that too in terms of the the experience that I'm getting, the the knowledge that I'm getting and, you know, if if side deals and opportunities happen around that too, right, with the the accountants, firm or other things that that's that's a separate discussion. But I think that there is a lot of synergy in the work that we're doing together. And and I wanna
Them: Only the only thing the one thing I'm concerned about is, like, you are you know, you're looking for for money for your various ventures, and then what happens when if that kicks in and and you you're able to you know, because you are you are now searching for money. You're looking for different types of companies. And so that is one concern to me because I what I don't wanna do is have to
Me: Yeah. So it looks for some other
Them: find someone else to do it or or, you know, and I'm gonna let this guy go. His you know, he's done a good job. I mean, it's detail oriented. He's just not I can't much more out of him. Than
Me: I
Them: I mean, he's he's cleaned everything up and, you know, that was kind of a messy list, I sent you. So it's not there's it's just you know, a lot of organization, but it's not doesn't take a lot of it won't take a lot of time.
Me: Yeah. Yeah. No.
Them: But that's that's my concern. You know? So in terms of you know, having to change course in a year, You know? And that's kind of my concern.
Me: Yeah. No. I think I think that the, you know, given the the part time nature of it, is something that I would be able to consolidate con conciliate. Right? I think that there will be probably a a couple more like, long weeks in terms of getting getting used to it at the start and setting everything up. And especially now, I think I I have some questions now that I wanna have to around the the tax season right in between now February and April. I mean, I think it's 11 entities, right, counting the the SPV the the two funds. So, like, the but it's mostly from my understanding, it's mostly with the actual accountants and the
Them: Six. I think it's six.
Me: Ok. Six entities.
Them: Yeah. There's three in the this new fund.
Me: Ok.
Them: There's two in the battery fund, and then there's one which is just an SPV.
Me: Alright. Nope.
Them: And and you know, the the s p the SPV was a problem because the company that was running it went out of business and just left us high and dry. So there was a lot of issues going through that. A lot of fines, some late fees, and letters sent to the state. Blah blah blah blah. Also, I made some mistakes on the the VC lab did an awful job in terms of helping I don't know how I know how they deal with all these funds because the mistakes I made were pretty I mean, I made some mistakes in terms of how I filed my California LLCs. And because I've never done that before. And I can't believe that they gave me no guidance, really. It was really badly done. Now they're starting to they they realized that they fucked up, and they're and they're giving they're doing some they're basically doing a package of of, we prepay, and they pay some of fees. But there's you know, just to kinda summarize, the SPV is kind of a standalone It's an LLC. It was done just four people went into invested in a, you know,